Coordination
Organized, Efficient Interview Scheduling. Improved Candidate Experience.
Part-time recruiting coordination to ensure scheduling bottlenecks don’t slow down your hiring process.
The Challenge
The Inflection Point
Time Constraints
Your recruiting team lacks bandwidth for scheduling. You need someone to keep the process organized while recruiters build pipelines and communicate with hiring managers.
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Candidate Experience Risks
Slow scheduling response times, back-and-forth communication, and disorganized coordination can negatively impact candidate perception and lead to drop-off during the interview process.
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Budget Sensitivity
You need dedicated interview scheduling support, but the volume doesn’t justify hiring a full-time Recruiting Coordinator.
The Solution
Thoughtful Coordination Support
Fast Ramp-Up
Our coordinators are well-versed in many Applicant Tracking Systems and can jump right in to keep your interview process moving forward.
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Operational Expertise
Partner with an experienced coordinator who understands the bigger picture and can make recommendations to improve your process and candidate experience.
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Human-Centered Communication
Great coordination goes beyond calendar management. Our team proactively communicates with candidates and hiring teams, anticipates scheduling challenges, and creates a polished interview experience that automated tools can't replicate.
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our expertise
The Numbers Behind GrassBridge
Guaranteed response time to a scheduling request during business hours.
Average portion of a Recruiter’s day spent on interview coordination
Number of full-time Recruiters that a full-time Recruiting Coordinator can support
Average number of interviews scheduled per week by a part-time Recruiting Coordinator (20 hours/week)
Testimonials
Client Success Stories
“The GrassBridge team greatly improved our recruiting at Spotter over 4 years. Ashleigh guided our Greenhouse implementation, and her expertise was invaluable. She continues to enhance our hiring processes with her knowledge of Greenhouse and GoodTime, managing recruiting coordination with efficiency and care.”
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Deena Lear
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Sr. Director, Talent Acquisition at Spotter
Deena Lear
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Sr. Director, Talent Acquisition at Spotter
Ashleigh provided temporary recruiting coordination coverage while a team member was on leave, and she was a significant help during a busy hiring push. She ramped quickly on our processes and picked up the nuances of scheduling across our diverse teams. What set her apart was the recruiting context she brought with her: she understood how an interview loop should be structured by role, so she wasn't just scheduling interviews, she was catching when a panel was missing a competency or when a stage was sequenced in a way that would hurt the candidate experience. She also knew when something warranted a flag versus when to keep moving, which meant issues reached us early instead of surfacing as problems later. Her communication was consistently professional, and she asked clear, well-timed clarifying questions rather than guessing. She felt like a true extension of our team, not a contractor.
Brandon Sligh
,
Head of Talent at Hover
Brandon Sligh
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Head of Talent at Hover
FAQs
Frequently Asked Questions About Our Hiring Solutions
How much of the recruitment process do you handle?
We can handle all aspects of candidate coordination, even beyond scheduling phone, video and in person interviews. We can create and post jobs in your ATS, update candidate statuses, review applications, gather feedback from interviewers, draft offer letters, manage pre-hire paperwork, customize reporting, and more.
How do you communicate with recruiters, candidates, and hiring managers?
Provide our coordinator with an internal email account and access to the necessary tools (ATS, Zoom, Slack, Notion, etc.), and they will function like an internal employee.
How do you determine cost?
Recruiting coordination is billed on an hourly basis, typically for an agreed upon minimum number of hours per week.The hourly rate depends on the scope of responsibilities.
When do you bill?
Invoices are sent monthly on the 1st for the previous month, and payment is due within 30 days.
Our team will contact you shortly.
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